Maintenance
Repairs
Overview The Repairs section within Gearbox serves as a comprehensive tool for managing equipment maintenance and repair tasks efficiently. It allows users to manually create repair orders, assign them to designated repairers, and streamline the ...
Service Checklist Monthly History Report
Overview The Service Checklist Monthly History Report aims to offer users a comprehensive view of service checklist item actions over a six-month period. This report provides valuable insights into the maintenance history, allowing users to track and ...
Asset/Vehicle Record Overview
Overview This article explains the different tabs within a vehicle profile. In order to add & edit vehicles you need to have the user permission to do so Asset/Vehicle Record Overview - User Permission Information Tab The Information Tab provides the ...
Latest Prestarts page
Overview The latest Prestarts page "Last 7 Days by Vehicle" uses a grid layout made for quickly spotting missed Prestarts, problems leading to fault reports, or when Prestarts aren't finished. Users can filter this page easily by group, subgroup, and ...
Asset/Vehicle Exclusions
Overview Gearbox allows you to show/hide vehicles assigned to a specified Service Due Type: Due by KMs/Miles (1), Due by Hours (2) or Due by Days (3). Asset/Vehicle Exclusions - Admin Dashboard Clicking on Now under Vehicles on KMs will take you to ...
Vehicle offset configuration
When an asset (vehicle or plant) has an odometer/hour reader replaced and the readings need to be reset to 0 an offset is applied. By applying an offset you align the readings to what is visually shown and keep the asset on the servicing schedule. In ...
Maintenance Dashboards
Gearbox offers a number of dashboards in which certain areas can be customised, the system default is the Admin Snapshot. Admin Snapshot This dashboard type provides the overview and summary of your entire fleet of vehicles and assets. For further ...
My Assigned Work Orders Dashboard
Gearbox provides a number of dashboards under the Maintenance Module, one of them being the My Assigned Work Orders dashboard. This dashboard is targeted for the Mechanic Users within Gearbox. It provides an overview of all the opened Service, ...
Viewing Meter and Last Service Readings & Dates
The following instructions are to guide users on how to locate additional information for a vehicle. These steps are used commonly for the following circumstances: Finding a vehicle’s starting or max reading Viewing the last service interval readings ...
Service Due Feature
Overview Gearbox allows a vehicle to be serviced by KMs/Miles, Hours or Days. You may also use a combination of all 3 such as 10,000km, 250 Hour, 30 Day Service. Gearbox will alert you for whichever occurs first. Services Due Dashboard The ...
Adding Mass / Maintenance Accredited Assets
The steps listed below outlines how to add a vehicle in NHVAS Maintenance or Mass accreditation. • This feature is not relevant for customers based in New Zealand. • To view accredited vehicles the Compliance module must be enabled on your Gearbox ...
Import Fuel Data from Excel
Overview Gearbox supports the import of fuel data manually. The preferred format for importing fuel data is an .xlsx file, commonly used with Excel. Additionally, .csv files are also supported. Setting up Fuel Suppliers We recommend setting up your ...
Fuel Economy by Month report
Purpose The purpose of this report is to display the average fuel economy by month, based on the 'End Date' of the selected date period. This knowledge base article aims to provide clarification on the report's intricacies. Report Logic To calculate ...
Fuel Credit Report
Overview Gearbox offers a Fuel Credit Report designed to track Fuel Tax Credits, covering On-Road, Off-Road, and Auxiliary Fuel Credit categories. This report is regularly updated in accordance with the ATO's Fuel Tax Credits regulations. Before ...
Importing Odometer Records to Gearbox
Overview Gearbox offers users the flexibility to import records seamlessly by utilising CSV or Excel files. This feature simplifies data management processes, allowing for efficient integration of external records into the Gearbox system. ...
Action a Fault Report
Overview The Prestart app enables drivers and operators to report faults on vehicles and other assets. Selecting 'Fail' for a Prestart question generates a Fault Report, which is then emailed to designated individuals along with the fault details. ...
Adding a Purchase Order from a Service, Repair and Tyre
Overview You can create Purchase Orders directly from Service, Repair, or Tyre records. These Purchase Orders will be generated based on the details of the respective Service, Repair, or Tyre, including any Parts added to the associated Workorder. If ...
Create a Service
Overview Gearbox prompts for services due based on kilometers/miles, hours, days, or any combination of these metrics. Checklists, intervals, and alerts are configured within Service Groups, to which vehicles are then added. Creating a Service 1. ...
Assets and Vehicles
Overview Gearbox allows you to create a fleet from a couple to thousands of assets for any kind of equipment that requires periodic servicing. Gearbox also gives you the ability to mark your assets/vehicles as sold when they are no longer in the ...
All Open Work Orders Dashboard
Overview The purpose of the All Open Work Orders dashboard is to provide an overview across the whole system of all the current open work orders. The dashboard will display open Service, Repair, Tyre, and Inspection work orders. 1. On your Main ...
Dashboards
Overview Gearbox offers a selection of dashboards, each serving as an overview to enhance your visibility in Gearbox. Below, we'll explore each dashboard and how it can benefit you. Admin Dashboard The Admin Dashboard is among several Maintenance ...
Road User Charge (RUC)
Overview All of New Zealand’s road users contributes towards their upkeep. Most road users pay levies in the prices of their fuel. Others, such as drivers of light diesel vehicles, and diesel-powered heavy vehicles like trucks, pay through road user ...
Starred Notes
Overview The purpose of the Starred Notes dashboard is to provide Gearbox users all Service, Repair, and Tyre work orders that contain a Starred Note. The Starred Notes feature allows users to Star or ‘pin’ a note against a work order. This is ...