Each accredited fleet has its own specific Maintenance Management Policies and Procedures. Gearbox does not feature or provide Policy and Procedures. The following is a high level guide on how Gearbox can address each of the standards. Please contact your NHVAS systems implementer or Auditor for further information or assistance - particularly with the February 2021 changes.
Standard 1: Daily Check
Alternatively, if your drivers are completing paper based Daily Checks, they can be manually recorded in Gearbox in the
Prestart sub-section of the Maintenance module.
* In Feb 2021 the requirements for Daily Check items changed. See the foot note "FEB 2021 Changes" for more information.
Standard 2: Fault recording and reporting
Fault Reports can be reported as required
in the Prestart app. During a daily check, any questions answered as FAIL will generate a Fault Report with email notifications sent to nominated Gearbox users.
If you are not using the Prestart App, faults may be entered directly as Repair or Tyre work orders.
Standard 3: Fault repair
Faults can be
actioned on the Fault Report screen by creating a new or adding an item to an existing work order, nominating a priority and scheduling the Repair. The Repair work order may be deferred or monitored if required.
Standard 4: Maintenance schedules and methods
Your table of tolerances and wear limits can be uploaded in Gearbox as a
Global document.
* In Feb 2021 the requirements for Annual Inspections changed. See the foot note "FEB 2021 Changes" for more information.
Standard 5: Records and documentation
* In Feb 2021 the NHVAS requirements added "Notifiable Occurrences". See the foot note "FEB 2021 Changes" for more information.
Standard 6: Responsibilities
Gearbox does not cater for this standard as they are covered in your Policy & Procedure Manual.
Standard 7: Internal Review
* In Feb 2021 the NHVAS requirements added "Notifiable Occurrences". See the foot note "FEB 2021 Changes" for more information.
Standard 8: Training and education
Training and education is recorded in Gearbox as
Training. Training Types containing the word Mass or Maint will be tallied included in Internal Reviews (Compliance Statements). Further information to
Add or Edit Training Types.
The NHVR made several
changes to the standards effective February 2021. The following transitional changes require Gearbox configuration updates
if you are using these features in Gearbox.
Daily Check / Prestart Checklists
The requirements for specific checklist items has been updated. Gearbox has this checklist template available for Prestart Users. Please email
support@gearbox.com.au if you would like the checklist uploaded to your system. (you can also make these changes yourself
Configuring Prestart checklist types)
The requirements of the daily check sign-off changed from using the word "roadworthy" to "safe".
Annual Inspection Checklist
NCR Categories have been expanded from NCR, SFI and Breaches to now include:
- Speeding
- Fatigue
- Authority & responsibility
- Overload - Minor
- Overload - Substantial
- Overload - Severe