Settings
Service Jobcard Settings
Overview Gearbox printed Service Jobcards feature many configurable settings to adjust the layout and content of the jobcard. Change Jobcard Settings 1. Click your User Icon (1) then click Settings (2) Service Jobcard Settings - User Icon Settings 2. ...
Vehicle Types
Overview Gearbox allows you to add and edit Vehicle Types to suit your fleet assets. Adding / Editing Vehicle Types 1. Click on your User Icon (1) then click Settings (2) If "Settings" is not visible in your menu, contact your system administrator ...
How to add/edit Gearbox logo
Overview Add your company logo into Gearbox to make it your own. The logo will appear on the dashboard and gearbox Reports. The Documents module must be active in your Gearbox subscription in order to upload images and documents. Adding company logo ...
Adjust Default Tax Rate
Overview Gearbox allows modification of the tax rate for international customers. The following example demonstrates how to modify the Australian GST (10%) tax rate to 15% for New Zealand customers and 20% for UK customers. Changing Tax Rate 1. ...
Non Conformance Types
Overview Gearbox allows you to record Non Conformances for Mass , Maintenance and Fatigue Management as well as allowing other NCR types to be added. NCR Type including the keywords "Mass" "Maintenance" and "Fatigue" will be includied in the related ...
Medical Types
Overview Gearbox allows you to enter and keep track of Employee Medicals. Expiry dates entered on Medical records will contribute to the Employee Traffic Light status an provide alerts on the employee dashboard. Each medical type may have its own ...
Permit Types and Intervals
Overview Gearbox allows you to track and attach permits of multiple types to multiple vehicles. Gearbox allows you to configure the number of days prior to expiration to receive alerts. Adding Permit Types 1. To add or edit Permit Types, click on ...
Books and Book Types
Overview Gearbox assist NHVAS requirements by providing a Book Register to record to allocation of Prestart, Fault Report, Load Sheets and other books to vehicles. It can also be used for tracking intercept report books, hover there is a dedicated ...
Add or Edit an Accident
Overview Report Accidents and Incidents in Gearbox, not only for vehicle accidents but also caters for employee accidents. Gearbox allows you to enter in a number of other fields such as other parties details if you are involved in an accident with ...
Vehicle Reminders and Settings
Overview Vehicle reminders is a helpful way Gearbox can notify you about up coming events for your vehicles by using Gearbox's Traffic Light Status. Vehicle Reminder Settings 1. To edit Vehicle Reminder Settings, click on your User Icon (1) then ...
Training Types
Overview Gearbox allows you to add and edit the Type values in Employee Training records. Use Training to record employing training and add expiry dates to be notified on the dashboard and traffic light when it's time for renewal. 1. To add or edit ...
Edit Odometer Settings
Overview Gearbox features warning for excessive or irregular odometer readings. The following article describes how to change the odometer warning settings for mileage and hours. 1. To edit Odometer Settings, click on your User Icon (1) then click on ...
Tyre Settings
Overview Gearbox allows you to configure the printed Tyre Jobcard/work order to suit your business. Items may be added/removed as well as adjusted. 1. To access Tyre Settings, click on your User Icon (1) then click Settings (2) If “Settings” is not ...
Tyre Types
Overview Gearbox allows you to add and edit tyre types that appear in the work order drop down. There are two options when it comes to adding Tyre Types, by manually enter it through Gearbox settings or using our 'On the Fly' settings to add them ...
Repair Types and Settings
Overview Use repair types in Gearbox to categorsie repairs quickly and easily. There are two options for adding Repair Types - manually added through Gearbox settings or using our 'On the Fly' option/setting/tool. On the Fly allows you to add repair ...
Service Groups, Settings and Checklists
Overview Service Groups (or templates) are used to define an assets service intervals, services tolerances and jobcard checklist items. Gearbox will allow as many different service groups as you need. These may vary between "prime movers" or "plant" ...
Add or Edit Vehicle Registration Warning Intervals
Overview Gearbox allows you to set the interval (number of days) warning when you receive notifications for registrations due. The Gearbox Traffic Light Status will change based on these settings. The Maintenance Dashboard also indicates Registration ...
Add or Edit Vehicle Makes
Overview Gearbox allows you to create new vehicle makes, when adding new assets/vehicles directly on the Add/Edit Vehicle screen. If this feature is disabled, you'll need to add new Makes in Gearbox Settings. If “Settings” is not visible in your ...
Add or Edit Vehicle Groups & Subgroups
Overview Gearbox allows you to seperate your fleet into Groups and Subgroups. An example of this would be to seperate your Group by sates and have cities or depots as your Subgroups. Other grouping and subgrouping can be implemented for companies ...
Add or Edit Vehicle Configurations
Overview Gearbox setup includes common vehicle configurations. To add to or edit these, follow these steps: If “Settings” is not visible in your menu, contact your system administrator to request access. 1. To add or edit Vehicle Configurations, ...
Add or Edit Fuel Types
Overview Gearbox Fuel types are prepopulated with common fuel types. This list can be added to or edited by follwoing these steps. If “Settings” is not visible in your menu, contact your system administrator to request access. 1. Click on User Icon ...
Employee Reminder Types
Overview Employee Reminder Types can be used to track all expiry dates for employees that fall outside of Medicals or Training such as annual reviews or spot checks. When a reminder is close to its due date Gearbox will update the Employee Traffic ...