Compliance
Vehicle Owner
Overview As per the February 2021 changes to NHVAS standards, vehicle owners are now required to be included in the accredited vehicle register. Follow these steps to set this up in your Gearbox system. Adding Vehicle Owners 1. Click on User Icon ...
Non Conformance Reports (NCR)
Overview Gearbox includes Non-Conformance Reports (NCRs) for Mass and Maintenance Accreditation, among other categories. NCRs for Mass or Maintenance are automatically tallied in Reviews. To use the Non-Conformance Report sub-area, the Compliance ...
Viewing Load Sheets from Prestart in Gearbox
Overview The purpose of this article is to show you how to view load sheets the driver has logged from Prestart. This article assumes a Load Sheet has been logged from Prestart already. Viewing Load Sheets 1. Click on Compliance (1) then click on ...
Adding Contractors and Contractor Reminders
Overview The Contractor Reminder section in Gearbox provides a centralised platform for managing essential administrative tasks. Users can add reminders for driver's license renewals, motor vehicle insurance updates, public liability insurance ...
Mass Verifications
Overview This article demonstrates how to add mass verifications to Gearbox. The Compliance module must be active on your Gearbox subscription. Adding a Mass Verification 1. Click on Compliance (1), then click on Mass Verifications (2). Adding Mass ...
Edit Mass Verification Intervals
Overview Gearbox can provide alerts for Mass Verifications against each vehicles. This article will show you how to set interval in days and the number of days warning that is required. Editing Mass Verification Intervals 1. To edit Mass Verification ...
Creating Load Sheets
Overview The Prestart app is the best way for drivers/operators to enter Load sheet data (axle group wieghts) for GML, CML, & HML. Gearbox also allows paper based records to be entered into Gearbox. Creating Load Sheets 1. Click on Compliance (1) ...
Add or Edit Book Register
To add or edit a Book in the Book Register, click on the Compliance drop-down (1) and select Book Register (2): Select New Book (1) to add a new Book entry or click on the row of an existing Book entry to edit it (2) – the next screen will be the ...
Inspections
Overview Gearbox inspections are designed for time-based activities that involve work orders (job cards) and labor. These inspections can be scheduled separately from regular service intervals, allowing for annual roadworthy checks and other periodic ...
Load Sheet Interval
Overview Gearbox allows the entry of paper-based records, which can include daily, weekly, monthly, and yearly intervals. Additionally, Gearbox offers the capability to create load sheet intervals, allowing users to select specific time periods when ...
NHVAS Mass Review
Below is a detailed summary of the NHVAS Mass Review. Review Type*: select out of preconfigured review types – Maintenance Management and Mass Management. Start Date: select the start date of your Review. End Date: select the end date of your Review. ...
NHVAS Maintenance Review
Below is a detailed summary of the NHVAS Maintenance Review. The Documents module is required to upload documents into Gearbox. Review Type*: Select from preconfigured review types such as Maintenance Management and Mass Management. Start Date: ...
Creating a Review
Overview In Gearbox, users can run Compliance Reviews to calculate criteria such as the number of Non/Powered assets, Prestarts, Fault Reports, and more. This feature eliminates the stress and paperwork typically involved in conducting Compliance ...
Compliance Reviews
Gearbox provides a simple and user-friendly platform to not only manage your fleet but also to raise Compliance Reviews for auditing purposes. In a few simple clicks, you will be able to provide your auditor with all the relevant information they ...
Assigning Mass Limits
Overview The Prestart application allows drivers to enter axle group weights in Load Sheets. For Prestart to alert of overloads in GML, CML, HML, etc., the Vehicle Mass limits must be configured in Gearbox first. Adding a Mass Limit GML mass limit ...
Risk Assessments
Risk Assessments are used in order to identify, document, and manage risks associated with vehicles and plant. They are commonly used when purchasing or selling an asset. Gearbox’s Risk Assessments can be found under the Compliance module. The ...
Permits
Overview Gearbox allows you to track permits and their expiry dates for vehicles within your Gearbox fleet. The Compliance module must be active in your Gearbox subscription. Adding New Permit Type 1. Click on your User Icon (1) then click on ...