NHVAS Maintenance Review

NHVAS Maintenance Review

Below is a detailed summary of the NHVAS Maintenance Review.

The Documents module is required to upload documents into Gearbox.



  1. Review Type*: Select from preconfigured review types such as Maintenance Management and Mass Management.
  2. Start Date: Choose the start date of your review.
  3. End Date: Choose the end date of your review.
  4. Group: Select one or more groups to display their results.
  5. Sub Group: Select one or more subgroups to display their results.
  6. Calculate: Clicking this button will calculate all data associated with the review.

     

The Group and Subgroup filters will display results for Powered to Applicable Vehicles (Inspections) counters based on assets/vehicles that meet the Group and/or Subgroup criteria. Similarly, NCR and New Employees counters will show results for employees that meet the Group and/or Subgroup criteria.

The Powered section displays the total number of powered assets, along with the count of assets added and removed during the specified Review date range. Within this section, users can access the following reports:

  1. Register: Lists all accredited powered vehicles within the specified Review date range.
  2. Added: Displays accredited powered vehicles that were added during the specified Review date range.
  3. Removed: Shows accredited powered vehicles that were removed during the specified Review date range.

The Non-Powered section shows the total number of non-powered assets, along with the count of assets added and removed during the specified Review date range. Users can access the following reports within this section:

  • Register: Lists all accredited non-powered vehicles within the specified Review date range.
  • Added: Displays accredited non-powered vehicles that were added during the specified Review date range.
  • Removed: Shows accredited non-powered vehicles that were removed during the specified Review date range.

The Prestarts section shows the total number of Prestarts completed within the specified Review date range. Within this section, users can access the following reports:

  • Completed: Lists all Daily Checks completed within the specified Review date range.
  • Not Completed: Displays all Daily Checks that were not completed within the specified Review date range.

The Fault Reports section shows the total number of Fault Reports created during the specified Review date range. Users can access the following reports within this section:

  • Fault Reports: Lists all Fault Reports created within the specified Review date range.
  • Items Reported: Displays all Maintenance Items reported within the specified Review date range.
  • Items Repaired: Shows all Maintenance Items that were repaired within the specified Review date range.
  • Defects: Lists all Repairs that contain a value in the defect field.

     

Services: This section displays the total number of Services opened during the specified Review date range and provides a detailed summary of service compliance. Users can access the following reports within this section:

  1. Services Done: Lists all services completed within the specified Review date range.
  2. Ontime Services: Shows all services completed on time within the specified Review date range.
  3. Overdue Services: Displays all overdue services completed within the specified Review date range.
  4. No Prior Service: Lists all services within the specified Review date range for assets with no prior service history.
  5. No Tolerance: Shows all services for assets within the specified Review date range that have no tolerance values.

Applicable Vehicles: This section displays the number of assets with configured Inspections, along with detailed reports. Users can access the following reports within this section:

  1. Applicable Vehicles: Lists all assets within the specified Review date range with configured Inspections.
  2. Inspections Done: Displays all assets within the specified Review date range with completed Inspections.

Non-Conformance Reports (NCRs): This section shows the number of NCRs created during the specified Review date range. Users can access the following reports within this section:

  1. NCRs Raised: Lists all NCRs created within the specified Review date range.
  2. NCRs Closed: Displays all NCRs closed within the specified Review date range.
  3. Infringements: This section displays all NCRs categorised as Breach (Infringement Notice)."
Note: NCRs closed within the Review date range must have an Employee selected in the NCR record(s) to be included in the Review calculation.

New Employees: This section displays the total number of new Employees added to the system within the specified Review date range, along with the total number of completed Training and Medicals. Users can access the following reports within this section:

  1. New Employees: Lists all Employees added during the specified Review date range.
  2. Training Register: Shows the Training records of all Employees within the specified Review date range.
  3. Training Done: Displays all completed Training records for all Employees within the specified Review date range.
  4. Training Not Done: Lists all incomplete Training records for all Employees within the specified Review date range.
  5. Medicals Register: Displays all Medical records created within the specified Review date range.
  6. Medicals Done: Shows all Medicals completed within the specified Review date range.
  7. Medicals Not Done: Lists all incomplete Medical records for Employees within the specified Review date range.
Note: To ensure that Training and Medical records are included in the Review counters, the Training Type and Medical Type names must include the word 'Maintenance' or 'Maint'. Otherwise, Training and Medical records will not be calculated in the Review.



  1. Annual Reviews: Enter the date of the last annual review completion date and the next annual review due date within these fields.
  2. Notes: Add any general notes regarding the Review.
  3. Documents: Upload relevant documentation for the Review.
  4. Date completed: Enter the date the Review was completed.
  5. Employee: Specify the Employee who completed the Review.
Once the Review has been completed click the checkbox next to Completed and Save and Close to close the Review.


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