Purchase Orders

Gearbox uses Purchase Orders to order and receive Parts into Stock. If you do not wish to use the Purchase Order component of Gearbox, the only way to add Stock is through Stock adjustments.

Creating a Purchase Order with Parts (Purchase Order Items) will add to the On Order for the Part.

There are 2 methods to receive the Parts into Stock (Gearbox will move the Parts from On Order to Total Stock)

The first method is to click on each row in the Purchase Order and receive each part in the list:

However, this can be quite time consuming for a large list, so alternatively, you can check the box “All items on this purchase order have been received”

When save or save and continue is clicked, Gearbox will receive all parts on the Purchase order into Stock, indicated by the green tick:

• Related Articles

• Adding a Purchase Order from a Service, Repair and Tyre

  Overview You can create Purchase Orders directly from Service, Repair, or Tyre records. These Purchase Orders will be generated based on the details of the respective Service, Repair, or Tyre, including any Parts added to the associated Workorder. If ...

• Setting Purchase Order Limits

  Overview Gearbox can restrict Standard Users to individual purchase order expenditure amount. If a users creates a Purchase Order that exceeds their limit, Gearbox users with Admin or Manager permissions in the Parts module will receive an email ...

• Gearbox WIISE Integration with Purchase Orders

  Overview Gearbox integrates with WIISE by pushing and updating Purchase Orders created in Gearbox to WIISE. When a Purchase order is completed in Gearbox, the user clicks on Export To WIISE button. If the purchase order is edited after the export, ...

• Exporting Purchase Orders & Tracking Categories in Xero

  Purpose To provide instructions on how to export Purchase Orders from Gearbox to an integrated Xero system. Xero must be integrated prior to exporting Purchase Orders. Xero has a 30 min timer on session tokens which may result in additional login ...

• Export Purchase Orders to MYOB

  Overview Gearbox allows you to export Purchase orders in MYOB CSV format. To import Purchase Orders to MYOB you must first setup a purchase account “5-XXXXX” and the Supplier must exist in MYOB (case sensitive). The Card Type must also be set to ...