Gearbox Updates 20/08/18
Import Ctrack Odometer Readings Ctrack odometer reports can now be uploaded into Gearbox. The new import feature will accept the native format of the Ctrack file – meaning no modifications are required prior to uploading into Gearbox.
Gearbox Updates 20/08/18
Fleet Complete (Securatrak) Integration Gearbox is now integrated with Fleet Complete. When configured, Gearbox will connect to Fleet Complete to collect vehicle odometer readings for use in calculating Services Due and Running Costs. To configure Fleet
Gearbox Updates 20/08/18
Add Non Conformance Reports from Load Sheets NCR’s can now be generated directly from Load Sheets. Key information will copy across to the NCR to prevent duplicate data entry. The Load Sheet and Non-Conformance Report will also be linked for auditing
Gearbox Updates 20/08/18
Add Labour Times to Repairs, Tyres & Inspections Gearbox users can now quickly and easily add labour hours to Repairs, Tyres and Inspection Work Orders (previously this was only available on services).
Gearbox Updates 10/08/18
Improved Performance on Vehicle History Some of our customers were experiencing issues loading history for vehicles with 10 years of history. The Vehicle History screen has been updated to load large amounts of data more efficiently.
Gearbox Updates 26/07/18
Update Repair Parts and Cost from Purchase Order After updating pricing on a Purchase Order, costs can be updated on a linked Repair by clicking on the to copy the Purchase Order Parts and costs to the currently linked Repair. This can be helpful for
Gearbox Updates 04/07/18
Import Suppliers/Repairers from Excel Suppliers and Repairers can now be imported into Gearbox from Excel. Head to the Repairers section and click on the Import button to download the template and upload files. We’ve also improved the import process to
Gearbox Updates 14/06/18
Report Optimisation & Delivery Reporting in Gearbox has been updated to better handle larger reports. When clicking the “PDF” or “XLSX”, your report will begin generating in the background, then open in a new tab when ready. This allows you to continue
Gearbox Updates 22/05/18
You can now email as well as dragging and dropping files into Gearbox. Forward emails straight from your Inbox or configure your scanner to email files directly into the documents section for tagging to an existing or new record. Contact us to have this
Gearbox Updates 18/05/18
WOF / COF Due (NZ) For our New Zealand customers, a new view called Inspection WOF / COF Due has been added to the Vehicles section. Similar to the Registration Due screen, this will alert users of upcoming Certificates and Warrants Of Fitness expiry
Gearbox Updates 15/05/18
Running Costs CPK/CPH report A new report has been added to the Vehicles section for Running Costs. The Running Costs CPK/CPH report provides cents per km and hour costs against Services, Repairs, Tyres, Fuel and other as well as a cumulative total. Filter
Gearbox Updates 11/05/18
Fit For Duty Fit For Duty has been added to the Prestart web app. User access is enabled in the Prestart settings section of the employee screen as well as the nominated checklist. Similar to Prestarts, results are displayed in the format on the Fit For
Gearbox Updates 08/05/18
Xero Integration Update Gearbox integration with Xero has been updated. Users can now map tracking categories from Gearbox to Xero.
Gearbox Updates 06/05/18
Add RUC Readings in Prestart (New Zealand) The Prestart app on all platforms (Web, Apple and Android) has been updated to allow New Zealand users to manually enter a RUC / Hubometer reading at the end of a Prestart – these will update the Hubometer readings
Gearbox Updates 03/04/18
System Optimisations We’ve been very busy updating the core of the Gearbox system to improve performance. We’ve just completed a major database upgrade and are slowly introducing new methods to improve loading times for long lists and reports. This is
Gearbox Updates 28/04/18
Volvo Dynafleet Integration Gearbox is now integrated with Volvo Dynafleet. When configured, Gearbox will connect to Dynafleet to collect vehicle odometer readings for use in calculating Services Due and Running Costs.
Gearbox Updates 24/04/18
Service Labour Times We’ve added an easier way to log Labour Times to Services. Mechanic users may only log time against themselves, full Gearbox users can log time against themselves or for other users. Add a read-only user if you need to record time
Gearbox Updates 20/04/18
Prestart Android App Prestart for Android has now been released. The Android app allows you to carry out Prestarts & Fault Reports offline (without internet). Find Prestart on the Google Play store: Prestart Android
Gearbox Updates 16/04/18
Updated Service History Screen Vehicle Service History has been updated to provide better feedback in relation to servicing interval compliance. Services completed within the tolerance for kms, hours or days will appear green, and services outside the
Gearbox Updates 29/03/18
Xero Integration Xero Integration is now live. Purchase Orders may be pushed from Gearbox directly into Xero to prevent double entry. Purchase Order Items still need to be marked as received in Gearbox to ensure that stock levels are updated.
Gearbox Updates 07/03/18
Service Group Reports We’ve added a report for Service Groups. This includes all intervals and warnings on kms, days and hours as well as Service Checklist Items and a list of all Vehicles using the Service Group. To access the report, head to Settings
Gearbox Updates 11/01/18
Print Vehicle Parts List The parts list for a vehicle can now be printed. Go to the vehicle required and you’ll find the Parts List print button at the top of the screen.
Gearbox Updates 11/01/18
Group and Sub Group Filters on Email Notifications We are improving the way that Fault Report and Prestart notifications are configured. In the next few days, you will be able to configure each users preferences for receiving email notifications on a
Gearbox Updates 11/01/18
Vehicle Screen layout updated The Vehicle screen has had a minor update to be more consistent with other screens in Gearbox. The update also corrects a layout issue experienced on tablets and smaller PC screens.
Gearbox Updates 11/01/18
Vehicle Reminders Added to Services Vehicle Reminders have been added to the top of the Service screen. Vehicle Reminders can also be enabled in Settings to appear at the start of the Service Jobcard (PDF)
Gearbox Updates 11/01/18
Vehicle Settings Report Need to check that the setup of all of your Vehicles/Assets across Servicing, Fuel and Prestart is correct? We’ve added the Vehicle Settings Report in Vehicles => Reports.
Gearbox Updates 11/01/18
Assign a User to a Work Order A user can now be “assigned” to Service, Repair, Tyre or Inspection Work Orders by selecting the username from the Assigned To user list. Mechanics (or any user) can then use the new “My Assigned Work Orders” dashboard to
Gearbox Updates 11/01/18
Edit Prestart Labels (Prestart Web App) If your Prestart configuration in Gearbox is enabled to allow multiple types of Prestarts to be selected by the user, you can now also rename the Prestart Checklist Types. By default the checklist types are labelled
Gearbox Updates 11/01/18
Prestart (Native App – iOS) Released Thank you to all of our helpful customers that assisted in the pre-release of Prestart Native for Apple. Prestart is now available on the Apple Store. To download the app search for “Gearbox Prestart” or follow this
Gearbox Updates 20/11/17
Bus & Coach Compliance Report We’ve recently added a report to assist with Bus & Coach Compliance. This report can be found in Compliance => Accredited Vehicles and includes the Vehicle Spare Fields 1, 2 and 3 to allow for the addition of information
Gearbox Updates 18/11/17
More Flexibility We’ve added the ability to rename “Vehicles / Assets ” to whatever you may have – Plant, Buses, Boats – or any other name that you’d like to label your group of assets. If your business doesn’t have “Groups” you can also rename Groups
Gearbox Updates 15/11/17
Email Jobcards & Purchase Orders Jobcards and Purchase Orders can now be emailed directly from Gearbox to yourself or the supplier. There is now also the option to hide the pricing on the Purchase Order when printing or emailing.
Gearbox Updates 10/11/17
Pinpoint Integration Gearbox is also integrated with Pinpoint Telematics. Gearbox will connect each night and download Odometer and Hourmeter readings.
Gearbox Updates 06/11/17
MYOB Exo Integration Gearbox now integrates with MYOB Exo. Purchase Orders can now have a GL Code applied, then be flagged ready for export. Purchase orders are then exported in the required Tab Delimited format for Exo preventing duplicate data entry
Gearbox Updates 03/11/17
Eroad Integration Gearbox is now integrated with Eroad. Gearbox will connect each night and download Odometer and Hourmeter readings.
Gearbox Updates 30/10/17
Photos for Passed Prestart Items Prestart now allows photos to be attached to Passed and N/A items in Prestart Checklists. Click on the camera icon to attach an existing photo from your device library or to access the camera, before clicking N/A or Pass.The
Gearbox Updates 25/10/17
Batch Scanning The Documents module has been updated to allow bulk processing of documents. You can for example upload all your vehicle registration papers and ‘tag’ them to the relevant asset without having to upload and tag one-by-one. You can then
Gearbox Updates 23/10/17
EasyAllocate Integration Our integration with EasyAllocate will create new vehicles, update vehicle service statuses, allow EasyAllocate users to receive notifications of scheduled services to approve or deny, track daily plant hours and vehicle monthly
Gearbox Updates 16/10/17
Mechanic Login We have added a new permission type to Gearbox that allows for a Mechanic to create and edit Repairs, Services and Tyres as well as view vehicle information. This limited access login type also comes at a reduced price of $75 per mont
Gearbox Updates 08/10/17
Sites Filter on Service Screen You can now assign a service to a site if you have multiple workshops. The Service screen now allows you to filter by those sites/locations. Multi-sites need to be enabled in your system for this feature to be available
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